Recommendation Letter Guidelines (After I Confirm)

Once I’ve replied to your email confirming that I’m happy to provide a recommendation letter, please follow the guidelines below so I can write the strongest and most helpful letter possible. Since I write recommendations for many students each semester, these steps really help keep things organized.

What to Send After I Agree

After receiving my confirmation, please reply to the same email thread and include all of the following information together:

1. Which semester and year you took my class (include the course name/number)

2. Your final grade (including total score out of 100, if available)

3. Final project title and a brief summary of what you worked on

4. Final project score

5. A short explanation of how my class is relevant to the program, internship, or position you’re applying for

6. Your current resume

7. An unofficial transcript

8. The program name(s), deadline(s), and submission instructions (portal, email link, etc.)

Sharing complete information upfront helps me tailor the letter to your goals and the specific opportunity.

Timing & Gentle Reminders

• Please make your request well in advance of the deadline.

Once I’ve agreed, it is the student’s responsibility to:

• Send clear deadline and submission details

• Send polite reminder emails

• Send a final reminder about 24 hours before the deadline
  
  

Because I support many students, reminders are very helpful and appreciated!

A Few Final Notes

• Agreeing to write a letter doesn’t guarantee submission if materials or reminders are missing.

• Last-minute or incomplete requests may be difficult to accommodate.